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The Embassy of Brazil in Nairobi, through the Selection Committee appointed by the Ambassador
of Brazil in Kenya, informs interested parties that the selection process is open for hiring 1 (one) administrative assistant, with no connection to the Brazilian public administration and whose contract will be fully governed by Kenyan labor legislation, to exercise the role of administrative assistant at the Embassy of Brazil in Nairobi, under the terms of this Notice.

Objective

The selection process is aimed at hiring 1 (one) Administrative Assistant.
Administrative Assistants are employees hired locally, on a temporary basis determined, subject to Kenyan labor and social security laws and regulations, under a of full-time work.

The Administrative Assistant will provide administrative support services at the Brazilian Embassy in Nairobi, mainly in the Consular, Administration and Accounting Sectors.

Duties

To the Main responsibilities to be performed are the following:

a) Organization and control of documents, updating files and records;
b) Typing, reviewing and issuing documents and emails;
c) Preparation and completion of internal control and budget spreadsheets, including market research;
d) Collection and reading of data;
e) Answer and direct telephone calls;
f) Organize and schedule meetings and appointments;
g) Plan meetings and write detailed minutes;
h) Assist in the preparation of regular reports;
i) Develop and maintain a filing system;
j) Update and maintain office policies and procedures;
k) Request office supplies and research new businesses and suppliers;
l) Maintain contact lists;
m) Make travel reservations;
n) Send and reconcile expense reports;
o) Provide general support to visitors and consultants;
p) Act as point of contact for internal and external customers
q) Carrying out consultations and managing the consular services agenda;
r) Conducting interviews, researching information and organizing documentation;
s) Processing documentation in internal system and printing materials.

Remuneration

The gross monthly salary will be KES 197,849.00 (one hundred and ninety-seven thousand, eight hundred and forty-nine Kenyan shillings), comprising basic salary and housing allowance, subject to
to mandatory social security and tax deductions under Kenyan legislation, for total working period of a maximum of 45 hours per week.

Requirements

The candidate for the position covered by this selection process must comply with the following
requirements:

a) Prove that you are over 18 years of age on the date of registration;
b) Declare that you do not hold a position, job or public function in Brazil, or receive a pension in Brazil and that the job you are applying for is not to be confused with a job or function public law governed by Brazilian law;
c) Prove that you are a Kenyan citizen or, in the case of Brazilian or national candidates, third countries, have a permanent residence visa in Kenya that allows the exercise of paid activity;
d) Prove that you have completed secondary education;
e) In the case of Brazilians, prove that they are in compliance with electoral obligations in Brazil;
f) In the case of Brazilian males, aged between 18 and 45 years old, prove that they are legally with the obligations of Military Service in Brazil.
g) have fluent command of the English language and, preferably, have knowledge or command of the
Portuguese language;

How to Apply

Apply using the link below before deadline day 21st December, 2023.

Apply Now

IMPORTANT: This selection process is not a public competition, and the Administrative Assistant vacancy does not characterize a position, job or public function.